Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

Essential Duties and Responsibilities of the Facilities Coordinator

Customer Service

• Deliver excellent customer service to meet client expectations.
• Build and develop effective relationships with the client at all levels.

Site Operations

• Ensure Issues highlighted through site inspections or customer complaints are resolved in a timely manner.
• Support the completion of reports and documentation to meet required deadlines.
• Keep accurate and update records of seating plan.
• Assist in the management of office space utilisation, including allocation of workspace, desk assignments, and office moves.
• Liaise with vendors and service providers to coordinate and schedule maintenance, repairs, and other facility-related services.
• Support the Facilities Manager in budget management activities, including tracking expenses, processing invoices, and maintaining accurate records.
• Coordinate workplace services such as cleaning, waste management, landscaping, and other related services to maintain a clean and functional working environment.
• Coordinate and collaborate with various teams and departments to facilitate smooth operations and timely completion of projects or tasks.
• Oversee general office operations, including inventory management, office supplies procurement, and maintenance of office equipment.
• Acting as Quality Rep and ensuring accurate and efficient document management by organising, maintaining, and tracking important files, records, and databases.
• Proactive walk arounds of the building to identify key risks, inspecting the quality of client spaces and ensuring exits & walkways are free of obstructions in all areas.
• When required due to absence / leave, act as the first point of contact for end-users and stakeholders to receive and coordinate facility-related service requests, maintenance, and repairs.
• Supporting with any other reasonable duties that the FM or Account Director may need to support any areas of contract delivery.

Additional Duties and Responsibilities

The above is not an exhaustive list of responsibilities, further additional duties may be required to be performed to support the Facilities Team.

Skills

The candidate must demonstrate the following skills:

• Problem solving
• Decision makings
• Excellent verbal & written communication
• Proficient use of Microsoft Tools

Competencies

The candidate must demonstrate the following personal attributes:

• Exemplary Customer focused
• Assertive
• Possess cultural awareness and sensitivity

Experience

Facilities experience desired

Qualifications

Education: A good level of education to GCSE standard.

Good working knowledge of Outlook, Word and Excel is essential.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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Location:

On-site –Amsterdam, NLD, Rotterdam, NLD

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.