Office Manager

Large company with great ambitions and close relations

efficy is a leading European Customer Relationship Management (CRM) solution that provides businesses of all sizes with comprehensive, flexible, customizable, and scalable software to support their growth. efficy’s platform includes solutions for marketing automation, sales, project management, customer service, and customer engagement. Currently, more than 300,000 users across 63 countries rely on efficy’s tools.

Founded in 2005 and headquartered in Brussels, efficy has around 500 employees working in local offices across Belgium, France, Spain, the Netherlands, Sweden, Denmark, Finland, Norway, Poland (Warsaw), Hong Kong, or remotely.

Our mission is to contribute to the success of every company by helping them turn customer data into valuable insights while simplifying their employees' work.

At efficy, no two days are the same, and things evolve quickly. So, fasten your seatbelt and join us on this exciting journey!

A unique work experience & company culture

We want our employees to thrive in their daily lives, which is why you can expect exciting challenges, online music quizzes, onsite ping-pong tournaments, and much more. Communication is informal, and your colleagues are always just a short call away.

Position Overview
As an Office Manager at efficy, you are more than the heartbeat of the office, you are
a key enabler of our people experience. You ensure our spaces are welcoming,
functional, and inspiring, while also acting as a local ambassador for our People
Experience strategy. You’ll balance hands-on operational responsibilities with
proactive contributions to employee engagement, onboarding, and sustainability.

Key Responsibilities

Office environment

• Manage entrance and access systems, ensuring a secure and smooth
  experience for employees and visitors (e.g.,parking, WelcomR).
• Coordinate with suppliers and contractors for office maintenance and services.
• Oversee kitchen routines (dishwashers, coffee machine, etc).
• Maintain a pleasant and engaging office atmosphere, including games,
  decorations, and branding.
• Handle mail, packages, and recycling processes.
• Organize and maintain safety and first-aid training.
• Coordinate the cleaning of the office.

People experience

• Lead onboarding and offboarding experiences, including goodies management
  and welcome rituals.
• Be the go-to person for office-related employee queries.
• Act as DEX (Digital Employee Experience) ambassador and event coordinator.
  Provide logistic help on every activity: groceries, communicate effectively,
  send reminders.
• Own the office site in the Intranet: keep the site updated with key office info,
  you publish articles of social activities, news from the office and you manage
  the photo’s folder.
• Organize and support global and local events in your office.
• Manage e-cards to celebrate work anniversaries and foster connection.
• Manage the email box reception@efficy.com for your office-related topics.
• Take pictures, recording, all activities that happen in the office. Take initiative!

Sustainability

• Collect and report data for carbon footprint tracking and sustainability
  initiatives.
• Support local implementation of ESG-related actions and awareness.

Operations support

• Assist with travel bookings and ensure policy compliance via TravelPerk
• Coordinate employee car drop-off and pick-up.

Hierarchical line
Reports to Head of People Experience (PX)

We offer YOU

• A stable and growing company with an entrepreneurial mindset, where your ideas are valued, and we support you in making them happen
• High flexibility—hybrid work is part of our DNA
• State-of-the-art offices where teamwork is the norm
• International growth opportunities and internal mobility
• A competitive salary package and a referral program
• Engaging events: team lunches, after-work gatherings, sports activities, and trips
• Learning opportunities: languages, technology, product knowledge, sales techniques, and leadership development
• Do you have questions about this position? Please contact jobs@efficy.com
• Find more jobs at https://jobs.efficy.com

Efficy is a people-first employer, committed to providing equal opportunities for all candidates. We take pride in the diversity of our team and welcome you—exactly as you are. This includes your gender identity, sexual orientation, religion, ethnicity, age, or disability status.

If you're interested in joining us, we encourage you to apply. We can’t wait to meet you!

Disclaimer

efficy does not accept unsolicited assistance from search firms for this employment opportunity. Please refrain from making phone calls or sending emails.

All résumés submitted by search firms to any efficy employee via email, the internet, or any other method without a valid written search agreement in place for this position will be considered the sole property of efficy. No fees will be paid if a candidate is hired as a result of an unsolicited referral or through other means.