Event Marketing Coordinator

This is what you like to do

As Event Marketing Coordinator, you will play a key role in driving engagement through both in-person and virtual events. You will ensure that every event interaction with our brand, whether online or on-site, reflects our mission and contributes to building trust, thought leadership, and strong commercial relationships. This role blends creative planning, operational coordination, and cross-functional collaboration.

What will you be doing?
In-person Events

• Support the planning and execution of VSTEP’s presence at exhibitions, trade shows, customer meetups, and conferences.
• Coordinate internal stakeholders and external vendors to deliver a compelling and consistent brand experience.
• Ensure event execution supports commercial, customer engagement, and thought leadership objectives.
• Oversee event logistics including booth setup, materials, staff planning, and scheduling.
• May require travel on non-frequent occasions to support some events.

• Support VSTEP participation in third-party digital events such as webinars, podcasts, interviews, and panel discussions.
• Build and expand VSTEP's own digital event formats such as webinars, podcasts, online showcases, and virtual roundtables.
• Partner with product, commercial, and marketing colleagues to shape event content and select speakers.

• Drive the design, development and production of marketing collateral including brochures, banners, handouts, and branded presentations.
• Coordinate with graphic designers and creative agencies to ensure consistency, quality, and readiness across assets.
• Prepare promotional materials and final print files for events, digital channels, and client-facing distribution.

• Track and analyze event performance data including attendance, engagement levels, lead capture, and follow-up outcomes.
• Create reports and share insights to improve the effectiveness and impact of future events.

Is this you?

You are:

• Creative, detail-oriented, and audience-focused.
• Proactive and solution-oriented with the ability to manage multiple priorities.
• Committed to creating high-quality event experiences that reflect VSTEP’s values and mission.
• Comfortable using webinar tools such as Teams, Webex, webcams, mics, lights, etc.
• A clear communicator with strong stakeholder collaboration skills.
• Located in the Netherlands.

• A degree in marketing, communications, or a related field.
• 2–3 years of experience in a marketing or event coordination role, ideally involving both physical and digital formats.
• Excellent project management and coordination skills. Familiarity with project management tools is a plus.
• Experience planning events and working with external vendors and logistics providers.
• Experience coordinating design and production of marketing collaterals.
• A valid Dutch work permit, which allows you to live and work in the Netherlands.

This is what you want in a job!

• A professional, informal, hybrid work environment based in Rotterdam.
• Flexibility with your working hours between 07:00 and 19:00
• A diverse, international, and supportive team.
• Opportunities to grow in a fast-evolving tech company.
• 25 annual holidays/ 200 holiday hours based on a 40-hour contract
• Unlimited access to GoodHabitz, learning platform.
• Keti-Koti on the first of July, as an extra holiday.
• Competitive salary and benefits, as well as travel compensation

About us

VSTEP| Enable learning by simulation. VSTEP is a leading developer of ship simulators and virtual training software company based in Rotterdam, the Netherlands. With over 50 dedicated professionals located in the port of Rotterdam, we strive to train people for a safer world. We enable marine and safety professionals to learn and train by simulation in an efficient, cost-effective, and sustainable way to work towards a safer world. With 20+ years of experience and a strong client base all over the world, VSTEP wants to enable learning by simulation on a large scale. We do this by offering a strong NAUTIS product portfolio covering the full learning and training cycle of a maritime professional, and Response Simulator, our virtual training tool for emergency responders.