Who are we?
We are United. Our company name breathes our strong team spirit, and reflects our essence: uniting disciplines, connecting networks and crossing borders to bring our clients the best solutions. From nine offices worldwide, our 150 legal and financial experts serve 3000+ clients: wealthy individuals, family offices, listed companies, investment industry players and more. What continues to drive us is what has defined us since day one: our commitment to provide truly personal service.
United Netherlands is based in the heart of Amsterdam’s financial district. One thing our 40-strong multilingual team love about their work is the trust we give them. Because we believe that’s what financial services are all about. Another is freedom. Freedom to go the extra mile – and a few more.
United offers you the perfect environment to grow personally and professionally. What we look for in you, beyond qualifications and work experience, is the right mindset. Integrity, empathy, team spirit, entrepreneurial drive.
What does an Office Assistant / Receptionist do?
The Receptionist / Office Assistant is aware of everything that is going in an organisation, from knowing which important meetings will be taking place to coordinating deliveries and organising travel arrangements for clients. The Receptionist / Office Assistant plays a vital role in creating a welcoming and professional environment, while also ensure smooth day-to-day operations behind the scenes. Your responsibilities will be:
Hospitality
- Greet clients, visitors, and staff in a warm and professional manner
- Manage meeting room bookings and ensure meeting rooms are clean, prepared and presentable
- Screen phone calls, answer and forward phone calls when necessary
- Maintain the reception area, kitchen and office tidy and clean
- Provide support to other tenants in clients’ offices
Office management
- Oversee general office inventory and place orders as needed
- Coordinate with vendors (e.g. cleaning services, maintenance providers)
- Manage incoming/outgoing mails, packages, and courier services
- Handle office-related reporting (e.g. maintenance issues)
- Act as the first point of contact for reporting facility-related issues and follow up on resolutions
- Provide administrative support to Operations and other departments when needed (e.g. scanning and filing of clients’ documents, updating client data, etc.)
- Proactively identify areas for improvement in office operations
Who are we looking for?
We are seeking service oriented and people-focused Office Assistant, with strong communication skills in Dutch and English (both verbal and written). To be successful in this position you need to have good problem solving skills and a working knowledge of Outlook and Word. You also need to be a self-starter who is able to demonstrate flexibility and readiness to support colleagues and management when asked.
If you have a secondary vocational (MBO) degree or a Bachelor’s degree (HBO), followed by at least two years’ experience in an administrative, support or secretarial role, we invite you to apply for the Office Assistant role.
What can we offer?
You will get the support of a great team who work together on the basis of responsibility and trust. We offer all our staff a competitive remuneration package and unique opportunities to develop personally and professionally.
Interested?
Join us, and be a part of a dynamic and flexible company where work is about people, where you can build a broad range of experience and where you are given responsibility and trust.
Contact our Human Resources team if you want more information. You can also go right ahead and send them your motivational letter and CV. We guarantee a prompt reply to serious applications.
Job Type: Part-time
Expected hours: 24 per week
Application Question(s):
- Do you have previous experience on a similar role?
- Are you available at least 3 fully days a week?
- Are you located in or near by Amsterdam?
- Are you able to communicate in Dutch on a professional level?
Work Location: In person
Expected Start Date: 01/09/2025
