Operational Associate

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Operational Associate
Tétris Design & Build + JLL Project & Development Services
 

About the Role

We are looking for an Operational Associate to support both our Tétris Design & Build and JLL Project & Development Services teams.

In this versatile, dynamic, cross-functional role, the selected candidate will connect internal teams - operations, sales, finance, project management, cost management and design; as well as external - clients and supply partners.

This role offers the successful candidate a fundamental insight, exposure and experience into the core operations of the business.

Responsibilities

Tétris Design & Build – Operations Associate

• Project Administration: Creating and managing clients and projects in our systems; ensuring correct and organized document storage.
• Financial administration: managing the client invoices flow; processing supplier payment documentation; monitor payment schedules to maintain financial integrity; create and administer Purchase Order processes; conduct status tracking across project portfolio; review and validate internal expense documentation; coordinate and facilitate monthly project management meetings.
• Supplier Management: Onboarding new suppliers and maintaining relationships with existing suppliers.
• Organizational Support: Facilitate new colleague integration processes; orchestrate corporate events; manage compliance tracking for emergency response protocols and VCA-VOL certifications.

Tétris Furniture Solutions – Commercial Monitoring

Working closely within the Furniture Solutions team handling all administrative tasks, including but not limited to,

• Tracking the life-cycle and stages of projects (pre and post award) to ensure teams deadlines and commitments are met.
• Client and vendor onboarding and maintenance.
• Client and vendor communication.
• Processing and issuing of supplier purchase orders and invoices; checking and confirming supplier order confirmations; generating delivery and hand-over documentation for all projects; client invoicing and payments.
• Monitoring logistics processes for all furniture orders and coordinating with sub-contractors and clients to ensure smooth project implementations.
• Attend and oversee installation on sites to monitor progress and manage client handovers and after-sales requests and requirements.
• Scheduling and coordinating supplier visits, in and out of office.

JLL Project & Development Services – Operations Associate

• Project Administration: Creating and managing projects in our systems, including setting up and tracking budgets and milestones; ensuring correct and organized document storage
• Financial Administration: Preparing client invoices; processing supplier invoices; ensuring timely payments; tracking and updating project status

What We're Looking For

• An accurate, proactive team player who can also work independently
• Attention to detail and excellent organizational skills
• Affinity with financial processes
• Strong communication skills in both English and Dutch
• Ability to efficiently switch between different tasks and departments
• Completed education at MBO+ or HBO level (Associate's or Bachelor's degree)
• An up-to-date driver’s license
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience in the furniture industry is a plus

What We Offer

A challenging and diverse position within a dynamic organization where you'll have significant responsibility. You'll be part of an enthusiastic team and play an important role in the successful delivery of our projects.

About Tétris

Tétris Design & Build is a wholly owned subsidiary of JLL and is the European Design & Build specialist for office, retail, and hotel spaces. Tétris has various departments throughout Europe with whom we collaborate closely. The team consists of architects, designers, and project managers. Tetris Netherlands was founded in 2011 and has since built a substantial client base. Within the team, there is ample opportunity for personal development and the implementation of new ideas. We value individuality and see it as our duty to get the best out of our employees. Tétris is a close-knit team that, besides working hard, enjoys rocking the dance floor at (company) parties until the very last moment.

#LI-TETR

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.