Do you want to make a difference within the global transportation planning and design community? With offices around the world, Transoft Solutions is an international leader in the development of innovative and highly specialized software for aviation, civil infrastructure, transportation, and operational professionals. Most recently, our exciting predictive analysis technologies are the forefront in the application of AI to Road Safety.
With over 30 years of experience and 50,000 users in 150 countries worldwide, the company’s success is a result of our people, our highly sought-after products, and the exceptional customer service we deliver.
We currently have an opening for a Temporary Office Administrator based in Rotterdam, Netherlands to join our team to cover a long-term employee absence due to illness. This contract has an expected duration of 6 months. (The position may end earlier or be extended depending on the circumstances of the original employee's return). If you are excited about this opportunity and have the skills, experience and values that align to what we are looking for, we want to speak with you!
- NOTE: This is a hybrid role where you will be expected to work a minimum of 2 days per week in the office.
About the Opportunity:
We are looking for a highly organized and proactive Office Administrator to manage the day-to-day operations of our Rotterdam office. In this role, you will be the go-to person for all things office-related, from facilities management and health & safety to event coordination and executive support. Join us to keep our office running smoothly, safely, and efficiently while playing a key role in supporting our teams and leadership.
Key Responsibilities:
- Oversee general office administration including phones, mail, office supplies, and vendor management.
- Coordinate office services, repairs, equipment, and facilities maintenance.
- Manage business licenses, lease relationships, and office compliance (including ISO documentation)
- Support onboarding, space planning, moves, and renovations.
- Ensure compliance with health & safety regulations and procedures.
- Organize inspections, drills, supplies, and reporting of incidents.
- Plan and support internal meetings, social events, and travel logistics.
- Provide administrative assistance to senior leadership.
About You:
- You have proven experience in office or facilities management.
- You haves strong organizational, multitasking, and problem-solving skills.
- You have excellent communication and interpersonal abilities.
- You have knowledge of health & safety and compliance standards.
- You will hold a valid BHV certification (emergency first aid and fire response)
- You are fluent in both Dutch and English, with excellent verbal and written communication skills in both languages.
- You have a high attention to detail and deliver accurate results.
- You have intermediate proficiency with MS office, particularly Excel and Word.
About Us:
- We offer a flexible working environment that embraces both in-person and remote work.
- We offer a number of employee programs and benefits focused on healthcare, retirement savings, rewards and recognition.
- We are committed to providing professional growth and development opportunities.
- We give back to our communities through global initiatives and donations.
- We work hard, but we like to have fun too!
At Transoft Solutions, we embrace diversity, as we strongly believe that our diverse backgrounds, coupled with our cultural and experiential differences make us stronger and better positioned to support our global customers. We are a collaborative group of individuals who value respect, professionalism, creativity, drive and compassion, and we pride ourselves in being a socially responsible company that does its part in making the global community a better place for everyone.
Candidates must be eligible to work in the country they have applied to work in. We wish to thank all applicants for their interest, however, only candidates under consideration will be contacted.
