Facility Coordinator

Role Purpose

We are seeking a Facility Coordinator. In this role, you will be responsible for coordinating facility-related processes, handling front office tasks, and promoting safety within our organization. The ideal candidate is organized, motivated, and attentive to safety and detail.

Key Responsibilities

Facility Tasks:

• Supervising contractors, including issuing work permits, and ensuring contractors understand safety rules and protocols.
• Performing inspection and quality control tasks.
• Addressing malfunctions and creating reports.
• Administrative management of completed maintenance and follow-up on maintenance activities.

Safety Tasks:

• Ensuring adherence to safety guidelines and procedures.
• Conducting safety inspections and risk assessments.
• Coordinating emergency procedures and evacuation drills.
• Reporting and following up on safety incidents.
• Proposing and implementing improvements in safety procedures.

Front Office Tasks:

• Carrying out various purchasing tasks.
• Creating, managing, and administering access cards and keys.
• Mail handling.
• Supporting and hosting meetings.
• Performing various administrative tasks, such as maintaining SDS records and updating the handbook.

Note: Although traditional receptionist / front office duties have evolved since COVID, you will be expected to occasionally man the reception desk, such as when welcoming visitors. (A full-time receptionist is present.)

Qualifications:

• Experience in a facility role with a focus on safety is an advantage, but we also offer opportunities to learn on the job and develop your skills further.
• Strong organizational and communication skills (English).
• Ability to work independently and as part of a team.
• Flexibility and problem-solving abilities.