As our new Secretary / Personal Assistant, you will play a vital role in supporting the leadership of our most internationally oriented business unit—Water & Maritime Americas, Middle East and India (AMEI)—which includes advisory groups in India, Poland, Peru, and the Middle East.
This is a trusted support position at the heart of a dynamic and global environment. You will work closely with the Business Unit Director, helping to coordinate international activities, manage communications, and ensure smooth operations across time zones and cultures. Your contribution will be essential to enabling the director and the wider team to focus on delivering impactful water and maritime projects worldwide.
What you do as a secretary for the Director Business Unit
- Provide proactive and high-level administrative support to the Business Unit Director (DBU)
- Manage calendars, schedule meetings, and prioritise sensitive matters.
- Draft, review and send communications on behalf of the DBU.
- Coordinating complex international travel arrangements, including visa applications.
- Prepare reports, presentations, and correspondence (in English).
- Prioritize emails and respond when necessary.
- Support DBU with the development of the agenda and preparation of the meetings
- Make sure every BU MT meeting runs smoothly. This includes scheduling, draft minutes, and keeping the time.
- Organise travel and logistics for face-to-face BU MT meetings.
- You will work in English across all communications and documentation.
- Support with administrative and coordination needs for internal and external events and meetings
- Provide cover for other personal assistant/secretarial staff as necessary
- Work together with other secretaries within the business unit to coordinate secretarial activities in the business line
Where you will work
Royal HaskoningDHV is a worldwide independent engineering, project management and consultancy firm which integrates 140 years of engineering expertise with digital technologies and software solutions. Our 6,000 colleagues are working from offices in more than 25 countries across the world. Through our mission "Enhancing Society Together", we take responsibility for having a positive impact on the world. As our new Business Unit Secretary, you will become part of our Business Unit Americas, Middle East & India (AMEI)
You will become part of a team which is a global leader in the field of water and maritime delivering eye catching (international) projects. You will work together with colleagues with great expertise and skills and who are strong in connecting water, maritime, and society. This perfectly fits with our focus of ‘Enhancing Society Together’.
What you bring
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Minimum of 3 years’ experience in a similar role
- Excellent organizational skills with attention to detail
- Strong communication skills in English, written and verbal
- Proven ability to manage international travel and visa logistics for a frequently travelling DBU.
- Flexibility to work across multiple time zones
- Proficiency in Microsoft Office (including SharePoint & teams) and CRM.
- Availability for 32-40 hours per week
- You are located in the Netherlands and are expected to be frequently present in the Nijmegen office.
- A solid foundation: a good base salary with annual increases.
- An attractive compensation package: Including a strong pension scheme with an 18.3% employer contribution, a 2.15% personal budget, and annual profit sharing. You’ll also have the opportunity to purchase company shares and share in our success.
- Work-life balance: 28 vacation days (based on full-time employment), with the option to purchase an additional 16.5 days per year and to exchange three public holidays for days that are personally meaningful to you. We work in a hybrid model with flexible hours, a home office allowance, and a fully equipped home workspace.
- Development opportunities: A wide range of training and development programs, including tailored learning paths, learning weeks, and various knowledge-sharing groups.
- Travel allowance: A conveniently located workplace at one of our offices in the Netherlands, with travel expense reimbursement and an NS Business Card. If you walk or bike to work, you’ll receive a higher travel allowance—encouraging sustainable commuting.
- Informal and inclusive culture: A welcoming and open environment with voluntary social and sports activities, and employee networks such as Pride and Young Haskoning.
- Furthermore you can work 1-2 days a week from home.
- Read more about our employee benefits here.