About Citco
Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office Locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.
For more information about Citco, please visit www.citco.com
We are seeking a highly responsive and detailed orientated Administrative Assistant to become part of our team and to provide assistance to a team of lawyers, accountants, managers, and other staff members. Our goal is to provide high quality service to our clients, and we are looking for a proactive individual who can assist in meeting both internal and external needs.
The ideal candidate will work closely with legal- and accounting professionals and other team members, handle administrative tasks with precision, and maintain excellent communication skills, ability to handle a diverse range of tasks, and a have proactive attitude towards their daily responsibilities.
We provide our clients with a comprehensive range of services, including registered office support, management, legal and administrative services, including incorporation, post-incorporation, legalisations and liquidations activities.
What We Offer:
- A challenging and rewarding role in an award-winning global business
- Opportunities for personal and professional career development
- Great working environment, competitive salary and benefits, and opportunities for educational support
- Be part of an industry leading global team, renowned for excellence
Key Responsibilities
- Provide administrative support to lawyers, accountants, managers, directors and staff
- Assist with the tasks of our clients
- If required, independently handle a (small) own client portfolio
- Accurately file corporate documents and records (paper and digital) for clients
- Archive corporate documents in an external archive
- Prepare and manage courier packages for shipping worldwide
- Receive, handle and send (digital) mail on behalf of our clients
- Maintain contact with clients, their advisors, (foreign) tax authorities, local authorities, financial institutions, banks, civil law notaries, and colleagues in global offices
- Act as a back-up for setting up payments, coordinate the payment processes
- Manage eSignature requests via DocuSign
- Prepare board packs (agenda, proxies and annexes) for internal and client meetings
- Take minutes at internal and client meetings, with the ability to prepare minutes in English (the ability to prepare minutes in Dutch is a plus)
- Perform other tasks and duties as required by the team
About You:
- University of applied sciences or University degree is an advantage
- Experience working in an international environment, preferably a multinational or financial institution
- Fluency in English is mandatory, both written and verbal, with the ability to draft minutes in English. C1 or equivalent Business English is required. Note: an assessment may be required as part of the application process
- Fluency in Dutch and/or other international business languages is a plus
- Highly accurate, organized and motivated
- Ability to work both independently, and as part of a team
- Excellent time management skills with the ability to handle stress and meet same-day deadlines
- Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint), PDF Editors (Adobe Acrobat / Nitro Pro) and quick to learn other software tools
- You are a professional who is looking for an on-site position
Our Benefits
Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection
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