MSF is an international, independent medical humanitarian organization. We are a non-profit, self-governed worldwide movement of more than 63,000 people.
We provide emergency medical assistance during armed conflict, natural disasters, outbreaks of deadly diseases and assist those who are excluded from healthcare. MSF delivers care based on need and when we see injustice, we speak out. We are an organization that remains impartial, knowledgeable, and effective, and this is what makes the difference between life and death.
People are our priority. At Médecins Sans Frontières (MSF)/Artsen zonder Grenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We encourage diverse applicants including individuals of all gender identities, ages, sexual orientations, nationalities, races, religions, beliefs, social and marital status, people with different abilities and all other diversity characteristics and how they work together.
The Logistics Department provides logistics and technical support to the MSF-OCA medical humanitarian programs conducted in the various project countries. The department consists of several units, including the European Supply Center - Amsterdam Procurement Unit (ESC-APU).
This unit is responsible for sourcing, procurement and processing the orders for supplies from some 26 project countries in accordance with the Service Level Agreements.
With immediate effect and preferably not later than 01 October 2025 our Logistics department is looking for an:
Procurement Administration Specialist (100%)
(For a period of 1 year)
– Based in Amsterdam is required –
In this role, you'll play a crucial part behind the scenes, ensuring seamless operations by addressing systems errors in Microsoft Dynamics 365, assisting colleagues with issues they can’t resolve themselves, and maintaining data accuracy between the warehouse and MSF’s ERP systems. It’s the kind of job that suits someone who’s detail-oriented, patient, and comfortable with routine, especially during busy periods like financial closings when things get a bit hectic. You’ll work closely with another Procurement Administration Specialist and regularly team up with Finance, so being able to collaborate is important. While some tasks may feel repetitive, there's a real sense of accomplishment in keeping things moving and knowing the work you do keeps the bigger operation on track. If you're someone who likes things to be organised and enjoys solving practical problems, you'll likely feel at home here.
Main objectives
In this position, you will work in close collaboration with the other Procurement Administration Specialist and you are jointly responsible to safeguard the integrity of the data in the procurement information systems, to ensure effective and flawless system transactions and provide administrative and system support to Microsoft Dynamics 365 end-users in the Amsterdam Procurement Unit (ESC-APU). Additionally, you are also responsible for the monthly and end-of-year financial closing within ESC-APU.
Responsibilities and activities
To provide support in handling error correction/solving system issues, including reconciliation of the data coming from the Warehouse Management System of the Logistics Service Provider and the ERP system of ESC-APU, and EDI interface errors.
Makes necessary corrections in Microsoft Dynamics 365 that cannot be performed by end-users to ensure data integrity to facilitate smooth processing of orders, shipments and invoices.
Responsible for generating reports and data extracts, including providing financial figures for monthly and end-of-year financial closing activities, while also supporting auditor requests
Works in close collaboration with the Finance department to ensure seamless integration between order processing and financial transactions in the system
Creates and maintains relevant work instructions and provides training to (new) end-users.
Identifies needs and constraints regarding systems functioning and performance and proposes solutions and improvements in collaboration with other Procurement Administration Specialist.
Candidate Profile
We are looking for an enthusiastic, flexible, and reliable person with an MBO/HBO-level education in an administrative or financial direction or with comparable experience.
You have worked for at least 3 to 5 years in finance, logistics, and/or supply chain.
Understanding of supply chain processes and financial transactions.
Familiarity with automated order processing systems. We currently use Microsoft Dynamics 365, but experience with other ERP systems such as SAP, Navision or Oracle is also considered a plus.
Good and clear communication skills and fluency in English (speech and writing) are essential.
You furthermore are organized, service-oriented and result driven, next to a team player with initiative and good follow-up attitude.
Proficiency in MS Excel
Experience working in an international setting, fast-paced environment and working with multiple deadlines.
Competencies
Analytical skills and a problem-solving attitude
Planning and organisation of own work
Attention to detail and accurate execution
Prioritization and time management skills
Autonomous and self-driven.
We Offer
The contract is offered based on 40 hours per week, with a preferred start date of 1 October 2025. The contract is for one year. This position is initially offered as a 12-month contract, starting from the date of employment. There is an intention to make the role permanent, subject to review and organizational needs.
A gross monthly salary range between 3,743 and 5,153 euro. The exact salary depends on relevant work experience.
Other benefits include:
30 days off (based on a full-time employment)
A premium free pension where MSF covers 100% of the monthly pension contribution
8% holiday allowance paid out with the salary in May
Discounted daily lunch at the office
Commuting allowance (terms and conditions apply) & work from home allowance
Annual personal development budget. L&D will support you with a variety of learning and development opportunities with internal and external trainings and courses
An environment that fosters diversity, with colleagues from around the world representing various cultures and background
To foster a healthy work-life balance we work with a remote working policy where you can work 40% of your weekly hours from home, 60% working in person in the office. Coming together at our office in Amsterdam allows us to have informal exchanges and chance encounters, share ideas more freely and solve challenges together in real-time.
Application and Information
We welcome you to apply directly via the Apply button on this page and upload a letter of motivation + Curriculum Vitae (in English) as one combined document (only applications with motivations will be included in the procedure).
The deadline for application is August 10, 2025, at 23:59 CET.
Selection will be by means of one or two interview rounds, and a test/assignment/assessment might be part of the process.
For more information about the position please contact the Head of ESC-APU, Suzanne Stové -Michels, [email protected].
If you would like additional information about the recruitment procedure, the terms and conditions or the organisation, please contact the Recruitment Specialist, Ali Hamdan, [email protected]
***No agencies please ***
