Transforming the Future of Enterprise Planning
At o9, our mission is to be the Most Value-Creating Platform for enterprises by transforming decision-making through our AI-first approach. By integrating siloed planning capabilities and capturing millions—even billions—in value leakage, we help businesses plan smarter and faster.
This not only enhances operational efficiency but also reduces waste, leading to better outcomes for both businesses and the planet. Global leaders like Google, PepsiCo, Walmart, T-Mobile, AB InBev, and Starbucks trust o9 to optimize their supply chains.
Job Title – Office Coordinator
In this role, you will be the main point of contact for everyone in the office, greeting visitors, managing administration and assisting with any office maintenance requirement. You'll manage office supplies, support internal employee events, coordinate company merchandise and gifting, manage Health and Safety matters, and assist the HR team to keep everything running smoothly. Please be aware that the nature of this role will require an active presence in the office.
What you’ll do for us
- Collaborate with the HR team to ensure smooth operational tasks.
- Main point of contact for all company suppliers and deliveries.
- Responsible for day to day running of the office (including, but not limited to; sending, receiving and sorting mail and shipments, ordering business cards and office supplies, equipment, office and parking badges, groceries, etc).
- Responsible for o9 merchandise stock management (procurement, gifting, anniversaries etc) and assisting with aligning o9 merchandise worldwide.
- Responsible for general maintenance of the office, with special attention paid to the kitchen and its upkeep.
- Coordinate with the events and HR team regarding internal employee events, arrange catering, and event supplies delivery, and support with events execution.
- Managing the office attendance policies (hybrid model).
- Taking care of travel requests for visits, hotel arrangements, business meetings, and managing and hosting office visitors.
- Proactively engaging with new initiatives to increase employee engagement.
- Support our other departments with office management, IT and any other areas that can be improved.
- Promote and implement more sustainable office practices.
- Maintain office cleanliness and organization.
What you’ll have
- Experience: 2 - 3 years of experience in a similar role
Skills:- Proficient with Google Suite + Microsoft Office
- Outstanding people and interpersonal skills
- Excellent organization skills
- Passionate about people, safety and compliance
- Excellent communication skills, both verbal and written
- Proficient in English, Dutch preferred
Characteristics:- Outstanding people skills in our truly international environment
- Great work ethics, eager to learn, open for feedback with growth mindset
- Pro-active team player and strong sense of ownership with integrity
- Strong sense of urgency with an outstanding ability to prioritize
More about us…
At o9, transparency and open communication are at the core of our culture. Collaboration thrives across all levels—hierarchy, distance, or function never limit innovation or teamwork. Beyond work, we encourage volunteering opportunities, social impact initiatives, and diverse cultural celebrations.
With a $3.7 billion valuation and a global presence across Dallas, Amsterdam, Barcelona, Madrid, London, Paris, Tokyo, Seoul, and Munich, o9 is among the fastest-growing technology companies in the world. Through our aim10x vision, we are committed to AI-powered management, driving 10x improvements in enterprise decision-making. Our Enterprise Knowledge Graph enables businesses to anticipate risks, adapt to market shifts, and gain real-time visibility. By automating millions of decisions and reducing manual interventions by up to 90%, we empower enterprises to drive profitable growth, reduce inefficiencies, and create lasting value.
o9 is an equal-opportunity employer that values diversity and inclusion. We welcome applicants from all backgrounds, ensuring a fair and unbiased hiring process. Join us as we continue our growth journey!