Are you an organized, service-oriented professional who thrives in a dynamic, high-level environment? We are seeking a Receptionist / Office Administrator who will be the welcoming face and an example of hospitality and proficiency in our organization. You’ll ensure our front office and facilities runs smoothly while supporting office administration. This is a fantastic opportunity for someone who’s proactive, meticulous, and excited to support a fast-paced international company.
Who are we?
We are an internationally-oriented, professional organization with a strong commitment to excellence, integrity, and service. We pride ourselves on a warm, respectful, and high-performance workplace culture where everyone contributes to our shared goals.
What do we offer?
- A one-year contract with the possibility of extension.
- A highly professional and inclusive environment.
- The chance to play a key role in front office operations, office administration.
- A supportive team culture and the opportunity to grow professionally.
- 4 days per week (we are open to 5 days)
- Competitive compensation aligned with your skills and experience.
- Fresh fruits and snacks provided
- Travel reimbursement
What are your primary tasks and responsibilities?
- Manage front desk operations including managing calls, mail, and room bookings as well as hospitality.
- Maintain a clean, organized, and professional reception area and meeting rooms.
- Support with requested scheduling, travel arrangements, and meeting coordination or event organizing and office support to departments on filing and other admin support
- Oversee office supply management, IT support coordination, and office equipment maintenance.
- Ensure confidentiality, compliance, and service standards in all interactions.
- Coordinate office facility matters (e.g., catering, cleaning, security and access control, kitchen, office repairs, coordination and raising issues to building facilities, audio visual equipment handling).
· Ensure the administration for budgeting, petty cash, health and safety training, risk identification and mitigation, and process improvements across admin and facility functions.
· Ensure that, as the point of contact for IT support comply with the company’s processes and requirements.
Why this job suits you?
You’re ideal for this role if you:
- Love organizing multiple things at once, coordinating, and being the professional “face” of the organization.
- Are detail-oriented, reliable, proactive and service-minded.
- Have excellent communication skills in both Dutch and English.
- Enjoy working with people from diverse backgrounds and at all levels.
- Are digitally savvy and confident in using office tools and office systems.
- Want to work in a role where your presence makes a direct impact on daily business success.
- Thrive under pressure and take initiative before anyone has to ask and able to work independently.
Whether you’re a recent graduate or bring a few years of experience, if you have the right mature attitude, professionalism, and motivation—we want to hear from you today!
Are you enthusiastic? Get in touch!
If this role speaks to your strengths and aspirations, we encourage you to apply! Please submit your CV and a brief motivation letter answering the questions below, via Indeed or directly to: [email protected].
We are looking to fill this position soon, so don’t wait. Please note that a background or security screening may be part of the selection process.
In your motivation letter, please answer the following questions:
1. Why are you interested in this Receptionist / Office Administrator position?
2. What experience do you have with front desk reception or office administrative responsibilities?
3. How do you stay organized and prioritize tasks when handling multiple actions at once?
4. Tell us what a good day would mean when you are in this function.
Job Types: Full-time, Part-time
Expected hours: 32 per week
Work Location: In person
Expected Start Date: 01/07/2025
