ABOUT AVANT ARTE
Avant Arte wants to make art radically more accessible for a new generation. The company began as a cult blog of contemporary artists and grew organically into the world’s largest and most engaged online art community, with more than 2 million of their followers under the age of 35. We collaborate with iconic contemporary artists like Jenny Holzer, Cai Guo-Qiang, Claire Tabouret and Hank Willis Thomas, making their work more accessible to younger collectors through sculpture editions, print editions and unique works on paper of exceptional quality.
We have built a highly engaged community of next-generation art collectors, which means our artist launches are heavily oversubscribed, with many behaving more like fashion drops, selling out in under 30 seconds.
Backed by early investors in companies like Skype, Farfetch, Glossier and Shopify (including Bessemer Venture Partners and Local Globe) as well as being featured on Otta’s 2022 Rocket List, we’re a team of just over 100 building one of the fastest growing tech companies in culture.
Our vision is to inspire a generation of millions of young people who love art like they love music and who collect works like they build their wardrobe.
OUR CULTURE
We’re a small team with really big ambitions, both for what we want to achieve and also the environment we’re building. We want to create a company that remains thoughtful as we scale and tries to be genuinely progressive in how we operate. We want people to really own what they do and be given the autonomy and freedom to make mistakes, learn, and create something meaningful.
We all work incredibly hard because we really care about what Avant Arte is here to do – we’re looking for exceptional people who are proactive, hungry to learn, and want to put their pride in our collective achievements.
We know that creating an inclusive environment that promotes and values diversity is critical if we want to build something with impact and meaning. We believe that having diversity in age, background, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective will make us an infinitely better company. In 2022, we were shortlisted for Women in Tech’s Best Employer - Small Company and Best Benefits.
WHAT WE NEED
We’re looking for a dynamic and organised Warehouse Executive / Office Administrator to support the smooth operation of our warehouse based in Amsterdam. We really do encourage everyone to proactively step outside of their job description if they see something that could be improved, but the core of your role will involve:
FULFILMENT AND RELEASE SUPPORT
Supporting the warehouse team with the smooth and efficient day to day planning and preparation for the fulfilment of our releases, in line with internal fulfilment SLAs.
Ensuring all ancillaries are ordered in a timely manner, tracking project expenses, coordinating supplier payments and cost reporting to the relevant team members.
Managing deadlines and important dates across various project management tools to support warehouse operations and team planning (including project management tools Wrike & Airtable).
Supporting cross-functionally to ensure products are launch ready, including updating ancillary prices, and ensuring all fulfilment related product information is available in time for our release product pages to go live.
WAREHOUSE OPERATIONS
Responsible for checking vendor invoices and coordinating payments, actively involved in negotiating the best prices from our suppliers, while also ensuring delivered ancillaries meet our quality standards. Not afraid of giving feedback and setting quality expectations with our suppliers.
Support with scheduling and recruitment of our art handling team, tracking hours worked and reporting to payroll.
Managing supply levels and ancillary ordering, supporting with post-release ordering and delivery scheduling, while keeping optimisation and improvement of current processes top of mind.
Support with managing day to day warehouse requirements, including keeping our health and safety calendar up to date and the warehouse compliant with local health and safety legislation, and liaising with vendors who support the efficient operation of our warehouse.
Meticulous management of internal records, both physical and digital, including safekeeping of financial records, filing and paper management as needed.
Updating internal trackers, and keeping track of project expenses for our finance team and project budgets.
Managing requests from other teams and ensuring they are delegated to the appropriate team members and completed in a timely manner.
Updating inventory records and supporting quarterly inventory counts and stock audits as needed.
The main skills we’re looking for are:
A growth and improvement mindset: you are always looking for a better or more efficient way of doing things while also keeping project budget and team KPIs top of mind. You are a fast learner and data savvy, always keeping an eye on the metrics that matter to track your progress as well as identify areas for improvement.
Exceptional organisational skills with an eye for detail: making sure we deliver an exceptional five-star experience for our collectors by supporting the efficient day to day operation of our warehouse.
Dependable and proactive: you thrive in a fast paced environment and are always looking for creative solutions to get the job done. You are driven, keep your eyes on the prize and always go the extra mile, earning you a reputation for being highly dependable.
A self-starter able to work independently: you know how to prioritise and plan your day to ensure we meet our internal deadlines.
Strong communication and relationship building: you use your excellent communication and interpersonal skills to work sensitively with a diverse range of vendors, adjusting your approach to suit each way of working. You work well independently but are also a strong team player who is willing to collaborate with others.
Requirements
We think you’ll probably have:
Some experience in office management or a similar role.
Knowledge or experience in the arts and / or logistics industry is an advantage
Excellent verbal and written communication skills and the ability to present information in a clear and concise manner.
Experience with Google Sheets is a plus!
Good to know:
The Warehouse Executive is expected to be on site 5 days a week.
Don’t meet every single requirement? Avant Arte is dedicated to building a diverse, inclusive and authentic team so we encourage you to apply anyways. You may be just the right candidate for this or other roles.
BENEFITS INCLUDE:
Generous equity allowance
Enhanced pension contributions and parental leave policies
25 days of holiday plus four extra company wide days
L&D budget of €1000 per year per employee
Regular company socials
Art loan scheme for employees
