As the Office Manager, you will manage daily office operations and serve as the first point of contact for employees and visitors. Your responsibilities will include handling administrative tasks, coordinating schedules and travel, managing office supplies, overseeing shipments, and supporting smooth day-to-day operations.
Key Responsibilities
- Office Operations:
- Open the office daily, review inventory, and manage purchases for office supplies and groceries.
- Oversee shipments and deliveries, ensuring proper filing and distribution.
- Reception Duties:
- Greet and assist visitors professionally, maintaining a clean and organized reception area.
- Manage incoming calls, emails, and correspondence efficiently.
- Scheduling and Coordination:
- Organize internal and external meetings, conferences, and appointments.
- Prepare meeting agendas and ensure required materials are available.
- Employee Support:
- Assist employees with travel arrangements, including flights, accommodations, and transportation.
- Coordinate office activities and events with HR, such as birthdays, team meals, and special occasions.
- General Administration:
- Maintain visitor sign-in systems and manage badge distribution.
- Ensure compliance with security protocols and handle sensitive information discreetly.
- Respond promptly to inquiries from employees and visitors, providing accurate information.
Requirements
- Languages: Fluent in English, Ukrainian, and Dutch (Russian is a plus).).
- Minimum 1 year of experience in an administrative or office management role.
- Strong interpersonal and communication skills with a professional demeanor.
- Excellent organizational skills, attention to detail, and multitasking abilities.
- Proficiency in Microsoft Office Suite and familiarity with office equipment.
- Ability to adapt to a fast-paced environment and handle unexpected challenges.
- Commitment to confidentiality and discretion when handling sensitive information.
Destinus is an equal-opportunity employer, committed to fostering diversity in our teams and workplaces. We welcome individuals of all ages, races, religions, colors, national origins, genders, sexual orientations, and abilities.
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